USER’S GUIDE FAX-2820/FAX-2920/MFC-7220/MFC-7225N
Brother numbers
Register your product
Frequently asked questions (FAQs)
For Customer Service
Brother fax back system (USA only)
Ordering accessories and supplies
Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
Brother® One Year Limited Warranty and Replacement Service (USA only)
Brother® One Year Limited Warranty and Replacement Service (USA only)
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
Safety precautions
To use the machine safely
Quick Reference Guide
Sending Faxes
Dialing operations
Making copies
Table of Contents
1 Introduction
Using this Guide
Choosing a location
How to access the complete User’s Guide (MFC-7220 and MFC-7225N only)
To view Documentation (For Windows®)
How to find Scanning instructions
To view Documentation (For Macintosh®)
How to find Scanning instructions
Control panel overview
Load document
Using the automatic document feeder (ADF)
About paper
Recommended paper
Choosing acceptable paper
Paper capacity of the paper trays
How to load paper
To load paper or other media in the paper tray
To load paper or other media in the manual feed slot
About fax machines
Custom features
Do you have Voice Mail on the phone line?
Why should there be problems?
How can you avoid possible problems?
Fax tones and handshake
ECM (Error Correction Mode)
2 Getting started
Initial setup
Setting the Date and Time
Setting Tone and Pulse dialing mode (For Canada only)
Setting the Station ID
General Setup
Setting the Mode Timer (FAX-2820 and FAX-2920 only)
Setting the Mode Timer (MFC-7220 and MFC-7225N only)
Setting the Paper Type
Setting the Paper Size
Setting the Ring Volume
Setting the Beeper Volume
Setting the Speaker Volume
Setting the Handset Volume
Choosing the Handset Volume (For Volume Amplify)
Setting Volume Amplify
Turning on Automatic Daylight Savings Time
Toner Save
Sleep Time
Setting the LCD Contrast
Security
TX Lock (FAX-2820 and MFC-7220 only)
Setting up the password
Changing the TX Lock password
Turning TX Lock on
Turning TX Lock off
Memory Security (FAX-2920 and MFC-7225N only)
Setting up the password
Changing the Memory Security password
Turning Memory Security on
Turning Memory Security off
Setting Lock
Setting up the password
Changing the Setting Lock password
Turning Setting Lock on
Turning Setting Lock off
3 Setup Send
How to enter Fax mode
How to dial
Manual dialing
One-Touch Dialing
Speed-Dialing
Search
Fax Redial
How to Fax
Faxing from the ADF
Automatic transmission
Manual transmission
Sending a fax at the end of a conversation
Out of Memory message
Basic sending operations
Sending faxes using multiple settings
Contrast
Fax Resolution
Dual Access
Real Time Transmission
Broadcasting
Checking job status
Canceling a fax in progress
Canceling a scheduled job
Advanced sending operations
Composing the electronic Cover Page
Composing your own comments
Cover page for the next fax only
Send a cover page for all faxes
Using a printed cover page
Overseas Mode
Delayed Fax
Delayed Batch Transmission
Setting up Polled Transmit
4 Setup Receive
Basic receiving operations
Choosing the Receive Mode
To select or change your Receive Mode
Setting the Ring Delay
Setting the F/T Ring Time (Fax/Tel mode only)
Easy Receive
Printing a reduced incoming fax (Auto Reduction)
Receiving a fax at the end of a conversation
Advanced receiving operations
Printing a fax from the memory
Setting the Print Density
Polling
Setting up Polling Receive
Setting up Sequential Polling Receive
5 Quick-Dial numbers and dialing options
Storing numbers for easy dialing
Storing One-Touch numbers
Storing Speed-Dial numbers
Changing One-Touch / Speed-Dial numbers
Setting up Groups for Broadcasting
Dialing options
Access codes and credit card numbers
Pause
Tone or Pulse (For Canada only)
6 Remote Fax Options
Setting Remote Fax Options
Setting up Fax Forwarding
Programming your pager number
Setting Fax Storage
Setting PC Fax Receive (MFC-7220 and MFC-7225N only)
Turning off Remote Fax Options
Changing Remote Fax Options (MFC-7220 and MFC-7225N only)
Setting your Remote Access Code
Remote Retrieval
Using your Remote Access Code
Remote commands
Retrieving fax messages
Changing your Fax Forwarding number
7 Printing reports
Fax settings and activity
Customizing the Transmission Verification Report
Setting the Journal Period
Printing reports
How to print a report
8 Making copies
Using the machine as a copier
Enter Copy mode
Making a single copy
Making multiple copies
Stop copying
Using the temporary Copy key
Using the Options key
Enlarging or reducing the image copied
Quality
Sorting copies using the ADF
Making N in 1 copies (Page Layout)
Changing the default copy settings
Quality
Adjusting contrast
Out of Memory message
9 Software and Network Features (MFC-7220 and MFC-7225N only)
10 Important information
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
Important
Important - about the interface cable
Industry Canada Compliance Statement (Canada only)
Disconnect device
LAN connection (MFC-7225N only)
Laser safety
FDA regulations
Important safety instructions
Trademarks
11 Troubleshooting and routine maintenance
Troubleshooting
Error messages
Checking if the machine has faxes in its memory
Forwarding faxes to another fax machine
Transferring faxes to your PC (MFC-7220 and MFC-7225N only)
Document jams
Document was not inserted or fed properly, or was too long
Paper jams
Paper is jammed inside the machine
Paper is jammed at the back of the machine
Paper is jammed inside the drum unit and toner cartridge assembly
If you are having difficulty with your machine
Improving the print quality
Cleaning the drum unit
Compatibility
Packing and shipping the machine
Routine maintenance
Cleaning the outside of the machine
Cleaning the scanner glass
Cleaning the laser scanner window
Cleaning the corona wire
Replacing the toner cartridge (TN-350)
How to replace the toner cartridge
Replacing the drum unit (DR-350)
Machine Information
Checking the Serial Numbers
Checking the Page Counters
Checking the Drum Life
Appendix A
Setting up telephone services
Distinctive Ring
What does your telephone company’s ‘Distinctive Ring’ do?
What does Brother’s ‘Distinctive Ring’ do?
Do you have Voice Mail?
Before you choose the ring pattern to register
Registering the Distinctive Ring pattern
Turning off the Distinctive Ring
Caller ID
Viewing Caller ID List
Printing Caller ID List
Call Waiting
Advanced receiving operations
Operation from extension telephones
For Fax/Tel mode only
Using a cordless external handset
Changing the remote codes
Connecting an external device to your machine
Connecting an external telephone
Connecting an external telephone answering device (TAD)
Sequence
Connections
Recording outgoing message (OGM) on an external TAD
Special line considerations
Roll over phone lines
Two-line phone system
Converting telephone wall outlets
Installing machine, external two-line TAD and two-line telephone
Multi-line connections (PBX)
If you are installing the machine to work with a PBX
Custom features on your phone line
Appendix B
On-screen programming
Menu table
Memory storage
Navigation keys
Entering Text
Inserting spaces
Making corrections
Repeating letters
Special characters and symbols
Glossary
Specifications
Product description
General
Print media
Copy
Fax
Scanner (MFC-7220 and MFC-7225N only)
Printer
Interfaces
Download the optional software from the Brother Web Site (FAX-2820 and FAX-2920 users only)
At the same time, you can download the manual for setting up and using the PC-Fax software.
Computer requirements
Consumable items
Network (LAN) (MFC-7225N only)
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-7220 and MFC-7225N only)
Optional External Print Server (NC-2100p) (MFC-7220 and MFC-7225N only)
Index
Remote Retrieval Access card
brother USA/CAN