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Brother兄弟一体机-MFC-9420CN说明书.pdf
USER’S GUIDE MFC-9420CN
APPROVAL INFORMATION
Compilation and Publication Notice
Quick Reference Guide
Sending Faxes
Storing numbers
Dialling operations
Making copies
Table of Contents
Section I General
1 General Information
Using this Guide
Finding information
Symbols used in this Guide
How to access the complete User’s Guide
To view Documentation (For Windows®)
How to find Scanning instructions
To view Documentation (For Macintosh®)
How to find Scanning instructions
Control panel overview
About fax machines
Fax tones and handshake
ECM (Error Correction Mode)
Multi-Line connections (PABX)
2 Loading paper and documents
Acceptable paper and other media
Recommended paper
Type and size of paper
Standard paper tray
Optional lower tray (LT-27CL)
Paper capacity of the paper trays
Recommended paper specifications
Handling and using special paper
Envelopes
Labels and transparencies
Printable area
Portrait
Landscape
Loading paper and envelopes
To load paper or other media in the paper tray
Loading documents
Using the ADF (automatic document feeder)
Using the scanner glass
3 Setup
Date and Time
Setting Daylight Savings Time
Station ID
LCD Contrast
Phone line settings
Tone and Pulse dialling mode (not available in New Zealand)
Connecting an external or extension telephone
Connecting an external telephone answering device (TAD)
Sequence
Connections
Recording outgoing message (OGM) on an external TAD
Ecology features
Toner Save
Sleep Time
Mode Timer
Paper settings
Paper Type
Paper Size
Volume Settings
Ring Volume
Beeper Volume
Speaker Volume
4 Security features
Setting Lock
Setting up the password
Changing the Setting Lock password
Turning Setting Lock on
Turning Setting Lock off
Memory Security
Setting up the password
Changing the Memory Security password
Turning Memory Security on
Turning Memory Security off
Section II Fax & Telephone
5 Sending a fax
How to Fax
Entering Fax mode
Sending a fax automatically from the ADF
Sending a fax automatically from the scanner glass
Colour fax transmission
Cancelling a fax in progress
Dual Access (Monochrome only)
Sending a fax manually
Manual transmission
Out of Memory message
Broadcasting (Monochrome only)
To stop a broadcast in progress
Additional Sending Operations
Sending faxes using multiple settings
Contrast
Changing fax Resolution
Real Time Transmission
Sending in real time for all faxes
Sending in real time for the next fax only
Overseas Mode
Delayed Faxing (Monochrome only)
Delayed Batch Transmission (Monochrome only)
Checking job status and cancelling a waiting job
Composing the electronic Cover Page (Monochrome only)
Composing your own comments
Cover page for the next fax only
Send a cover page for all faxes
Using a printed cover page
6 Receiving a fax
Receive Mode
To select or change your Receive Mode
Fax Receive Settings
Ring Delay
F/T Ring Time (Fax/Tel mode only)
Tray Use for Fax mode
Printing a reduced incoming fax (Auto Reduction)
Reception into memory (Monochrome only)
Changing the remote codes
Fax Detect
Additional receiving operations
Printing a fax from the memory
Setting the Print Density
Operation from extension telephones
Using a cordless external handset
For Fax/Tel mode only
Using the remote codes
7 Dialling and phone options
How to dial
Manual dialling
One-Touch Dialling
Speed-Dialling
Search
Fax Redial
Storing numbers
Storing a Pause
Storing One-Touch Dial numbers
Storing Speed-Dial numbers
Changing One-Touch and Speed-Dial numbers
Setting up Groups for Broadcasting
Access codes and credit card numbers
Telephone Service for Australia
Telstra® FaxStream® Duet® (Distinctive Ringing)
What is the Advantage of using Telstra® FaxStream® Duet® Function?
How does Telstra® FaxStream® Duet® Work?
Registering the Distinctive Ring pattern
Turning off Distinctive Ring
Caller ID (Caller IDentification)
Advantages of Caller ID
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
The Caller ID is Stored in Your Machine Memory
Viewing Caller ID List
Printing Caller ID List
Telephone Service for New Zealand
FaxAbility
How Will the Fax Machine Treat All Other Numbers?
What is the Advantage of Using the FaxAbility Function?
How Does FaxAbility Work?
How to Turn FaxAbility OFF or ON
Caller ID (Caller IDentification)
Advantages of Caller ID
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
Viewing Caller ID List
Printing Caller ID List
Telephone Service for Some Countries
Distinctive Ringing (For Singapore and Hong Kong)
Registering the Distinctive Ring pattern
Turning off Distinctive Ring
Caller ID (For Singapore and Hong Kong)
Viewing Caller ID List
Printing Caller ID List
8 Remote Fax Options (Monochrome only)
Fax Forwarding
Fax Storage
PC Fax Receive (including when the PC is turned off)
Changing Remote Fax Options
Turning off Remote Fax Options
Remote Retrieval
Setting the Remote Access Code
Using your Remote Access Code
Remote commands
Retrieving fax messages
Changing the Fax Forwarding number
9 Printing reports
Fax reports
Transmission Verification Report
Fax Journal (Activity reports)
Additional reports
How to print a report
10 Polling
Polling Operation
Polling Receive
Setup to Receive Polling
Setup to Receive Polling with Secure Code
Setup to receive delayed polling
Sequential Polling
To stop Sequential Polling in progress
Polled Transmit
Setup for Polled Transmit (Standard) (Monochrome only)
Setup for Polled Transmit with Secure Code (Monochrome only)
Section III Copy
11 Making copies
How to copy
Entering Copy mode
Printable Area
Making a single copy
Making multiple copies
Tray Use for Copy mode
Cancel copying
Copy options
Increasing copy quality
Enlarging or reducing the image copied
Making N in 1 copies or a poster (Page Layout)
Sorting copies using the ADF
Adjusting Brightness, Contrast and Colour
Brightness
Contrast
Colour saturation
Out of Memory message
Legal limitations
Section IV Software and Network Features
Section V Appendices
A Important information
For your safety
IEC 60825-1 Specification
Laser Diode
Disconnect device
LAN connection
Radio interference (220-240V Model only)
Important Information for Australia
IMPORTANT-For Your Safety
Important safety instructions
Important Information for New Zealand
Important Safety Instructions
IMPORTANT-For Your Safety
IMPORTANT NOTICE
Important Information for Some Countries
Important Safety Instructions
Choosing a location
To use the machine safely
Trademarks
B Menu and Features
On-screen programming
Menu table
Memory storage
Navigation keys
Menu Table
Copy options key
Entering Text
Inserting spaces
Making corrections
Repeating letters
Special characters and symbols
C Troubleshooting and routine maintenance
Troubleshooting
Error messages
Checking if the machine has faxes in its memory
Forwarding faxes to another fax machine
Transferring faxes to your PC
Document jams
Document is jammed in the top of the ADF unit
Document is jammed inside the ADF unit
Document is jammed at the output tray
Paper jams
Paper Jam A1 / Paper Jam A2 (paper jam in the paper tray)
Paper Jam B (paper jammed inside the machine)
Paper Jam C (paper jam where the paper comes out of the machine)
If you are having difficulty with your machine
Improving the print quality
Setting Dial Tone detection
Compatibility
Routine maintenance
Cleaning the outside of the machine
Clean the outside of the machine as follows:
Cleaning the scanner glass
Cleaning to prevent paper jams
Cleaning the laser glass
Replacing the consumable items
Toner cartridges
Toner nearly empty message
Toner empty message
Replacing a toner cartridge
How to replace a toner cartridge
Waste toner pack
Waste toner pack full message
Replacing the waste toner pack
OPC belt cartridge
Replace OPC belt cartridge message
Replacing the OPC belt cartridge (OP-4CL)
Reset the OPC Belt life counter
Fusing unit
Replace fusing unit message
Replacing the fusing unit
Reset the Fusing Unit life counter
Replacing the transfer belt cleaner
Replacing the transfer roller
Machine Information
Viewing the Serial Numbers
Checking the Page Counters
Checking remaining life of parts
Packing and shipping the machine
D Optional accessories
Optional accessories and supplies
Lower tray unit (LT-27CL)
How to install the lower tray unit
Putting paper in the lower tray unit
SO-DIMM
Installing additional memory
E Specifications
Product description
General
Print media
Fax
Copy
Scanner
Printer
Interfaces
Computer requirements
Consumable items
Replacement parts
Network (LAN)
F Glossary
Index
Remote Retrieval Access card
brother ARL/ASA/NZ
USER’S GUIDE
MFC-9420CN
Version A
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-9420CN
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number can be displayed on the LCD screen
(Menu/Set, 7, 1). Retain this User’s Guide with your sales
receipt as a permanent record of your purchase, in the
event of theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded
as the original owner of the product. Your registration with
Brother:
■ may serve as confirmation of the purchase date of your
product should you lose your receipt; and
■ may support an insurance claim by you in the event of
product loss covered by insurance.
©2005 Brother Industries, Ltd.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH
THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Note
Brother does not recommend the use of consumables other than genuine Brother consumables.
Your machine warranty may not cover any damage arising from the use of non genuine Brother
consumables.
i
Quick Reference Guide
Sending Faxes
Automatic Transmission using the ADF
1 If it is not illuminated in blue, press
(Fax).
2 Load your document.
3 Enter the fax number using One-Touch,
Speed-Dial, Search or the dial pad.
4 Press Mono Start or Colour Start.
Storing numbers
Storing One-Touch Dial numbers
1 Press Menu/Set, 2, 3, 1.
2 Press the One-Touch key where you
want to store the number.
Note
To access One-Touch numbers 9 to 16, hold
down Shift as you press the One-Touch key.
3 Select Fax/Tel.
Press Menu/Set.
4 Enter the number (up to 20 digits).
Press Menu/Set.
5 Enter the name up to 15 characters (or
leave it blank).
Press Menu/Set.
6 Press Stop/Exit.
Storing Speed-Dial numbers
1 Press Menu/Set, 2, 3, 2.
2 Using the dial pad, enter a three-digit
Speed-Dial location number (001 - 200).
Press Menu/Set.
3 Select Fax/Tel.
Press Menu/Set.
4 Enter the number (up to 20 digits).
Press Menu/Set.
5 Enter the name up to 15 characters (or
leave it blank).
Press Menu/Set.
6 Press Stop/Exit.
Dialling operations
One-Touch Dialling / Speed-Dialling
1 If it is not illuminated in blue, press
(Fax).
2 Load your document.
3 Press the One-Touch key of the number
you want to call.
Note
To dial One-Touch numbers 9 to 16, hold
down Shift as you press the One-Touch key.
—OR—
Press Search/Speed Dial, press #.
Press the three-digit Speed-Dial
number.
4 Press Mono Start or Colour Start.
ii
Using Search
1 If it is not illuminated in blue, press
(Fax).
2 Load your document.
3 Press Search/Speed Dial, and then
enter the first letter of the name you’re
looking for.
▲
or
4 Press
5 Press Mono Start or Colour Start.
to search the memory.
▲
Making copies
Single copy
1 Press
blue.
(Copy) to illuminate it in
2 Load your document.
3 Press Mono Start or Colour Start.
Sorting copies using the ADF
1 Press
blue.
(Copy) to illuminate it in
2 Load your document.
3 Use the dial pad to enter the number of
copies you want (up to 99).
4 Press Options and ▲ or ▼ to select
Stack/Sort.
Press Menu/Set.
5 Press ▲ or ▼ to select Sort.
Press Menu/Set.
6 Press Mono Start or Colour Start.
iii
Table of Contents
Section I - General
1
General Information
Using this Guide ..................................................................................................1-1
Finding information ........................................................................................1-1
Symbols used in this Guide ...........................................................................1-1
How to access the complete User’s Guide..........................................................1-2
To view Documentation (For Windows®).......................................................1-2
To view Documentation (For Macintosh®) .....................................................1-3
Control panel overview ........................................................................................1-4
About fax machines .............................................................................................1-6
Fax tones and handshake .............................................................................1-6
ECM (Error Correction Mode)........................................................................1-6
Multi-Line connections (PABX)......................................................................1-6
2
Loading paper and documents
Acceptable paper and other media......................................................................2-1
Recommended paper ....................................................................................2-1
Type and size of paper ..................................................................................2-1
Handling and using special paper .................................................................2-3
Printable area ......................................................................................................2-7
Loading paper and envelopes .............................................................................2-8
Loading documents ...........................................................................................2-10
Using the ADF (automatic document feeder) ..............................................2-10
Using the scanner glass ..............................................................................2-11
3
Setup
Date and Time .....................................................................................................3-1
Setting Daylight Savings Time.......................................................................3-1
Station ID.............................................................................................................3-2
LCD Contrast.......................................................................................................3-2
Phone line settings ..............................................................................................3-2
Tone and Pulse dialling mode (not available in New Zealand)......................3-2
Connecting an external or extension telephone ............................................3-3
Connecting an external telephone answering device (TAD) .........................3-3
Ecology features..................................................................................................3-5
Toner Save ....................................................................................................3-5
Sleep Time ....................................................................................................3-5
Mode Timer..........................................................................................................3-6
Paper settings......................................................................................................3-6
Paper Type ....................................................................................................3-6
Paper Size .....................................................................................................3-7
Volume Settings...................................................................................................3-7
Ring Volume ..................................................................................................3-7
Beeper Volume..............................................................................................3-8
Speaker Volume ............................................................................................3-8
iv
4
Security features
Setting Lock .........................................................................................................4-1
Setting up the password ................................................................................4-1
Changing the Setting Lock password ............................................................4-2
Turning Setting Lock on.................................................................................4-2
Turning Setting Lock off.................................................................................4-2
Memory Security..................................................................................................4-3
Setting up the password ................................................................................4-3
Changing the Memory Security password.....................................................4-4
Turning Memory Security on .........................................................................4-4
Turning Memory Security off .........................................................................4-4
Section II - Fax & Telephone
5
Sending a fax
How to Fax...........................................................................................................5-1
Entering Fax mode ........................................................................................5-1
Sending a fax automatically from the ADF ....................................................5-1
Sending a fax automatically from the scanner glass .....................................5-1
Colour fax transmission .................................................................................5-2
Cancelling a fax in progress ..........................................................................5-2
Dual Access (Monochrome only)...................................................................5-2
Sending a fax manually .......................................................................................5-3
Manual transmission......................................................................................5-3
Out of Memory message ...............................................................................5-3
Broadcasting (Monochrome only)........................................................................5-3
Additional Sending Operations ............................................................................5-4
Sending faxes using multiple settings ...........................................................5-4
Contrast .........................................................................................................5-5
Changing fax Resolution ...............................................................................5-5
Real Time Transmission................................................................................5-6
Overseas Mode .............................................................................................5-7
Delayed Faxing (Monochrome only)..............................................................5-7
Delayed Batch Transmission (Monochrome only) .........................................5-8
Checking job status and cancelling a waiting job ..........................................5-8
Composing the electronic Cover Page (Monochrome only) ..........................5-9
6
Receiving a fax
Receive Mode......................................................................................................6-1
Fax Receive Settings...........................................................................................6-2
Ring Delay .....................................................................................................6-2
F/T Ring Time (Fax/Tel mode only)...............................................................6-3
Tray Use for Fax mode..................................................................................6-3
Printing a reduced incoming fax (Auto Reduction) ........................................6-4
Reception into memory (Monochrome only)..................................................6-4
Changing the remote codes ..........................................................................6-5
Fax Detect .....................................................................................................6-5
Additional receiving operations............................................................................6-6
v
Printing a fax from the memory .....................................................................6-6
Setting the Print Density ................................................................................6-6
Operation from extension telephones............................................................6-6
Using a cordless external handset ................................................................6-7
For Fax/Tel mode only...................................................................................6-7
Using the remote codes.................................................................................6-7
7
Dialling and phone options
How to dial...........................................................................................................7-1
Manual dialling...............................................................................................7-1
One-Touch Dialling........................................................................................7-1
Speed-Dialling ...............................................................................................7-1
Search ...........................................................................................................7-2
Fax Redial .....................................................................................................7-2
Storing numbers ..................................................................................................7-3
Storing a Pause .............................................................................................7-3
Storing One-Touch Dial numbers ..................................................................7-3
Storing Speed-Dial numbers .........................................................................7-4
Changing One-Touch and Speed-Dial numbers ...........................................7-4
Setting up Groups for Broadcasting ..............................................................7-5
Access codes and credit card numbers.........................................................7-6
Telephone Service for Australia...........................................................................7-6
Telstra® FaxStream® Duet® (Distinctive Ringing)..........................................7-6
Caller ID (Caller IDentification) ......................................................................7-8
How Does the Caller ID Work?......................................................................7-9
The Caller ID is Stored in Your Machine Memory .........................................7-9
Viewing Caller ID List ....................................................................................7-9
Telephone Service for New Zealand .................................................................7-10
FaxAbility .....................................................................................................7-10
Caller ID (Caller IDentification) ....................................................................7-11
How Does the Caller ID Work?....................................................................7-12
Viewing Caller ID List ..................................................................................7-12
Telephone Service for Some Countries.............................................................7-13
Distinctive Ringing (For Singapore and Hong Kong)...................................7-13
Caller ID (For Singapore and Hong Kong) ..................................................7-14
Viewing Caller ID List ..................................................................................7-14
8
Remote Fax Options (Monochrome only)
Fax Forwarding....................................................................................................8-1
Fax Storage .........................................................................................................8-1
PC Fax Receive (including when the PC is turned off)........................................8-2
Changing Remote Fax Options ...........................................................................8-3
Turning off Remote Fax Options ...................................................................8-3
Remote Retrieval.................................................................................................8-4
Setting the Remote Access Code..................................................................8-4
Using your Remote Access Code..................................................................8-4
Remote commands..............................................................................................8-5
Retrieving fax messages ...............................................................................8-6
Changing the Fax Forwarding number ..........................................................8-6
vi
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