MFC-5200C USER'S GUIDE
APPROVAL INFORMATION
Compilation and Publication Notice
Use only GENUINE brother supplies
Safety Precautions
To use the machine safely
Choosing a Location
Quick Reference Guide
Sending Black & White Faxes
Receiving Faxes
Storing Numbers
Dialing Operations
Making Copies
Table of Contents
1 Introduction
Using this Guide
Finding information
Symbols used in this Guide
MFC-5200C control panel overview
Turning the MFC on and off
Turning the MFC off
Turning the MFC on
Turning Off the Scanner Lamp
About fax machines
Fax tones and handshake
ECM (Error Correction Mode)
Connecting the Machine
Connecting an External Telephone
Connecting an External Telephone Answering Device (TAD)
Sequence
Connections
Recording Outgoing Message (OGM)
2 Paper
About paper
Handling and using special paper
Recommended paper
Paper capacity of the Paper Tray
Paper specifications for the Paper Tray
Paper specifications for the manual feed slot
Printable area
3 On-Screen Programming
User-friendly programming
Menu table
Navigation keys
4 Initial setup
Getting started
Setting the Paper Type
Setting the Date and Time
Setting the Station ID
Entering text
Inserting spaces
Making corrections
Repeating letters
Special characters and symbols
Setting the Ring Volume
Setting the Beeper Volume
Setting the Speaker Volume
Power Save
Memory Storage
Setting Tone or Pulse dialing mode (Not available in New Zealand)
5 Setup Receive
Basic receiving operations
Choosing the Receive Mode
To select or change your Receive Mode
Setting the Ring Delay
Setting the F/T Ring Time (F/T mode only)
Fax Detect
Printing a reduced incoming fax (Auto Reduction)
Advanced receiving operations
Operation from extension telephones
For FAX/TEL mode only
Using a cordless external handset
Changing the remote codes
Reception into memory (Not available for colour fax reception)
Printing a fax from the memory
Polling
Secure Polling
Polling Receive
Setup for Polling Receive (Standard)
Setup for Polling Receive with Secure Code
Setup Delayed Polling Receive
Sequential Polling
Canceling a job
TX Lock (KEY Lock for some countries)
Using TX Lock (KEY Lock for some countries)
Setting Up the TX Lock for the First Time
Changing the TX Lock Password
Switching TX Lock ON
Switching OFF TX Lock
Telephone Service for Australia
Distinctive Ringing (Telstra® FaxStream® Duet)
Set the Distinctive Ringing to ON
Telephone Service for New Zealand
FaxAbility
How Will the Fax Machine Treat All Other Numbers?
What is the Advantage of Using the FaxAbility Function?
How Does FaxAbility Work?
How to Turn FaxAbility OFF or ON
Telephone Service for Some Countries
Distinctive Ringing (For Singapore and Hong Kong)
Setting the Distinctive Ringing
6 Setup Send
Before you begin
Sending faxes using multiple settings
Faxing from the automatic document feeder
Recommended environment
Setting the special media lever
Faxing from the scanner glass
Basic sending operations
Contrast
Fax resolution
Manual transmission
Automatic transmission
This is the easiest way to send a fax.
Colour fax transmission
Automatic and manual fax redial
Dual Access (Not available for colour faxes)
Real Time Transmission
Checking job status
Canceling a job in the memory
Canceling a job by using the Stop/Exit key
Advanced sending operations
Composing the electronic Cover Page
Composing your own comments
Cover page for the next fax only
Send a cover page for all faxes
Using a printed cover page
Overseas Mode
Delayed Fax (Not available for colour faxes)
Delayed Batch Transmission (Not available for colour faxes)
Setting up Polled Transmission (Not available for colour faxes)
Setup for Polling Transmit (Standard)
Setup for Polling Transmit with Secure Code
7 Auto Dial numbers and Dialing options
Storing numbers for easy dialing
Storing Speed Dial numbers
Changing Speed Dial numbers
Setting up Groups for Broadcasting
Dialing options
Manual Dialling with an External Telephone
Search
Speed dialing
Access codes and credit card numbers
Broadcasting (Not available for colour faxes)
Pause
Automatic and manual fax redial
Tone or Pulse (Not available in New Zealand)
8 Remote fax options
Fax Forwarding
Programming a Fax Forwarding number
Setting Fax Storage
Backup Print
Changing your remote access code
Remote retrieval
Using your remote access code
Remote commands
Retrieving fax messages
Changing your Fax Forwarding number
9 Printing Reports
Machine settings and activity
Customizing the Transmission Verification Report
Setting the Fax Activity Report Interval
Printing reports
To Print a Report
10 Making copies
Using the machine as a copier
Making a single copy
Making more than one copy (Using the Automatic Document Feeder)
Single or multiple copies (Using the scanner glass)
Out of memory message
Using more than one temporary copy setting
Using the Quality key
Using the Enlarge/Reduce key
Using the Options key
Paper Type
Near Edge
Brightness
Contrast
Sorting copies using the Automatic Document Feeder
Page Layout using the Automatic Document Feeder
Page Layout using the scanner glass
Turning on Manual Feed
Changing the default copy settings
Copy Quality
Near Edge
Brightness
Contrast
Colour Adjustment
Legal Notice
11 Walk-Up PhotoCapture Center™
Introduction
Basic flow
Getting started
Printing the Index (Thumbnails)
Printing images
Changing the settings for printing images
Menu selections
Number of Copies
Paper Type
Paper and Print Size
Print Quality
Brightness
Colour enhancement
Turning on Manual Feed
DPOF printing
Changing the default settings
Print Quality
Print Size
Brightness
Contrast
Colour enhancement
Understanding the Error Messages
PhotoCapture Center™ Requirements
Using PhotoCapture Center™ from your PC
Using PhotoCapture Center™ for scanning originals
12 Using the MFC as a printer
Using the Brother MFC-5200C printer driver
Features
Choosing the right type of paper
How to print your document
Using the manual feed slot
Simultaneous printing and faxing
Clearing data from the memory
Checking the Print Quality
13 Printer driver settings (Windows® Only)
Printer driver settings
How to access the printer driver settings
Basic tab
Media Type
Quality
Bi-Directional Printing
Paper Size
Page Layout
Border Line
Orientation
Copies
Collate
Reverse Order
Near Edge Print
Paper Feed
Advanced tab
Colour
Colour/Greyscale
Image Type
Custom Image Type
Halftone Pattern
Colour enhancement
Scaling
Watermark
In background
In Outline Text (Windows® 2000 Professional/XP/Windows NT® 4.0 Only)
Print Watermark
Watermark Style
Device Options
Print Date & Time
Quick Print Setup
Support tab
Brother Solutions Center
Web Update
Check Setting
14 Using the Brother Control Center for Windows® 95/98/ 98SE/Me/2000 Professional and Windows NT® WS...
Brother MFL-Pro Control Center
AutoLoad the Brother Control Center
How to turn off AutoLoad
Brother Control Center Features
Auto Configuration
Scanning operations
Copy operations
PC-Fax operation
Scanner settings for Scan, Copy and PC-Fax buttons
Global settings
Setting up the scanner configurations
To access the scanner Configurations screen
Perform an operation from the Control Center screen
Scan to File
Scanner settings
Destination folder
Scan to E-mail
Scanner settings
E-mail application
Send to Options
Scan to Word Processor
Scanner settings
Word Processor
User-defined button
Scanner Settings
Target Application
Copy
Scanner settings
Number of copies
Send a fax
Scanner settings
FAX Settings
15 How to scan using Windows®
Scanning a document
TWAIN compliant
How to Access the Scanner
Scanning a document into the PC
Scanning a whole page
PreScanning to crop a portion you want to scan
Settings in the Scanner window
Image Type
Resolution
Scan Type
Brightness
Contrast
Document Size
Scanning a document (For Windows® XP only)
WIA compliant
How to access the scanner
Scanning a document into the PC
Scanning a document using the Automatic Document Feeder
PreScanning to crop a portion you want to scan using the Scanner Glass
Brother Scanner Utility
Using the colour scan key
Scan to E-mail
Scan Image
Scan/OCR
Scan to Card
Changing the default colour file format
Using ScanSoft™ PaperPort® and TextBridge® OCR
Viewing items
Organizing your items in folders
Quick links to other applications
ScanSoft™ TextBridge® OCR lets you convert image text in to text you can edit
You can Import items from other applications
You can Export items in other formats
Exporting an image file
16 Using Remote Setup (For Windows®)
MFC Remote Setup
17 Using PC-FAX (For Windows®)
PC-FAX sending
Setting up user information
Sending setup
Outside line access
Include header
Address Book file
User interface
Simple style
Facsimile style
Speed Dial setup
The Address Book
Setting up a Member in the Address Book
Setting up a Group for Broadcasting
Editing Member information
Deleting a Member or Group
Exporting the Address Book
Importing to the Address Book
Setting up a Cover Page
You can enter information in each field.
Sending a file as a PC-FAX using the Facsimile style
Redial
Sending a file as a PC-FAX using the Simple style
Setting up PC-FAX receiving (Windows®95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only)
Running PC-FAX Receiving
Setting up your PC
Viewing new PC-FAX messages
Receiving a Fax into the PC (Windows® XP only)
How to receive a Fax automatically
How to view the received faxes
18 Using the PhotoCapture Center™ from your PC (For Windows®)
Introduction
19 Using your MFC with a Macintosh®
Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.5 - 9.2 or...
Using the Brother printer driver with your Apple® Macintosh® (OS 8.5-9.2)
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X 10.1, 10.2.1 or greater)
Choosing page setup options
Printing a document
Choosing printing options
Sending a fax from your Macintosh® application (OS 8.5 - 9.2)
Setting up your Address Book
Adding a new Member
Adding a new Group
Using the Brother TWAIN scanner driver with your Macintosh®
Accessing the scanner
Scanning an image into your Macintosh®
Scanning a whole page
PreScanning an image
Settings in the Scanner window
Image
Scanning Area
Business Card Size
Adjusting the Image
Color Sync Dialog
Scanner Profile
MFC Remote Setup (Mac OS X 10.1, 10.2.1 or greater)
Using the PhotoCapture Center™ from Macintosh®
20 Important Safety Information
Important Information for Australia
Important Safety Instructions
IMPORTANT-For Your Safety.
Disconnect device
ENERGY STAR® Compliance Statement
Important Information for New Zealand
Important Safety Instructions
IMPORTANT-For Your Safety
Disconnect device
IMPORTANT NOTICE
Important Information for Some Countries
Important Safety Instructions
Compilation and Publication Notice
21 Troubleshooting and routine maintenance
Troubleshooting
Error Messages
Document jams
Printer Jam or Paper Jam
If you are having difficulty with your machine
How to improve print quality
Cleaning the print head
Print Quality Check
STEP A: Colour block quality check
STEP B: Alignment Check
Packing and shipping the machine
Routine maintenance
Cleaning the Scanner
Cleaning the machine printer platen
Replacing the ink cartridge
Specifications
Product description
General
Print media
Copy
Fax
Scanner
Printer
Interface
Photo Capture Center
Computer Requirements
Consumable Items
Network (LAN) Board (Option)
Glossary
INDEX
Remote Retrieval Access Card
brother ARL/ASA/NZ