惠普一体机-Officejet 9110/9120/9130说明书.pdf

发布时间：2022-05-21 发布人：admin 分类：说明书资料大小：8.20M 资料格式：pdf 举报版权申诉

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Contents

Getting started

Additional resources

Learning about the features and configurations

Features

Configurations

Understanding the all-in-one parts

Front view

Control panel

Printing supplies area

Back view

Installing accessories

Installing the auto-duplex unit

Installing the HPJetdirect print server

HPJetdirect print server capabilities

Installing the internal print server

Obtaining more information

Installing memory modules

Installing tray2

Installing the keyboard

Turning on accessories in the printer driver

Using the all-in-one

Using the all-in-one modes

Changing settings for the all-in-one

Canceling jobs from the control panel

Using the HPphoto and imaging software

Differences in the software for the HPOfficejet 9100 series all-in-one

Opening the HPphoto and imaging software

Typing numbers and text on the control-panel keypad

Loading the originals

Loading an original in the automatic document feeder (ADF)

Loading an original on the scanner glass

Loading the print media

Tips for loading the media

Loading the media in tray1 or tray2

Selecting the trays

Choosing the print media

Supported media sizes

Supported media types and weights

Recommended HPmedia

Minimum margins

Guidelines for storing media

Using special media

Using cards and envelopes

Using transparencies

Using custom-size media

Using photo paper

Printing on both sides of the page

Setting up speed-dial entries

Setting up fax numbers as speed-dial entries or groups

Setting up e-mail addresses as speed-dial entries or groups

Setting up network folders as speed-dial entries

Printing and viewing a list of speed-dial entries

Printing a speed-dial template for the control panel

Printing

Printing through the printer drivers

Changing common settings for a job

Setting defaults for all print jobs

Performing duplexing

Performing automatic duplexing

Performing manual duplexing

Copying

Making copies

Changing common settings for a job

Setting defaults for all copy jobs

Restoring copy settings

Using special copy features

Copying more than one original onto one page

Shifting the image to increase the margin for binding

Making a poster

Cloning several copies of an image on a page

Creating a mirror image of an original

Using presets

Sending scans

Sending scans to a network folder (network connection)

Sending scans to a program on a computer (direct connection)

Sending scans as e-mail attachments

Sending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on the network

Changing common settings for a job

Setting defaults for all scan jobs

Using optical character recognition (OCR) software

Using memory cards

Inserting and removing a memory card

Saving photos

Saving photos to a network folder (network connection)

Saving photos to a computer (direct connection)

Viewing and editing image files

Sending photos as e-mail attachments

Printing from a memory card

Printing a proof sheet

Printing photos from the control panel

Printing photos by using DPOF

Using a proof sheet

Filling out a proof sheet

Printing photos or sending photos as e-mail attachments

Faxing

Sending faxes

Sending a fax from the control panel

Sending a fax from the computer with the HPphoto and imaging software (direct connection)

Sending a fax from a third-party software program

Inserting a dial prefix

Monitoring the dialing

Scheduling a fax

Changing common settings for a job

Setting advanced options

Automatically forwarding incoming faxes to another fax number

Automatically archiving incoming faxes

Automatically reducing incoming faxes

Blocking and unblocking fax numbers

Receiving faxes

Receiving a fax automatically or manually

Reprinting received faxes that are stored in memory

Using reports

Printing and viewing the fax log

Viewing a list of blocked fax numbers

Managing the administrator functions

Administrator functions and tools

Overview of the administrator functions and tools

Embedded Web server (EWS) (network connection)

HPWeb Jetadmin software

Toolbox (direct connection)

HPInstant Support

myPrintMileage

Monitoring the all-in-one

Monitoring the operation and status

Monitoring the media and supplies

Monitoring use by authorized users and resetting the usage counters

Monitoring jobs

Administering the all-in-one

Changing the administrator PIN

Configuring authorized users

Configuring job-accounting options

Managing security

Setting up alerts and notifications

Resetting the HPJetdirect print server

Upgrading the firmware in the all-in-one

Configuring system options

Setting the language and country/region

Setting the PowerSave mode time

Setting the ring and beep volumes

Setting the automatic paper-type sensor

Configuring network options

Configuring the I/O timeout

Configuring the network parameters

Configuring print options

Setting the print defaults

Configuring copy options

Allowing and restricting color copying

Configuring scan options

Configuring the network settings for scanning

Customizing the scan feature in the HPphoto and imaging software (direct connection)

Configuring photo (memory card) options

Allowing and restricting the photo (memory card) feature

Configuring e-mail options (network connection)

Configuring the defaults for e-mail message format (network connection)

Configuring automatic blind copy (BCC)

Configuring SMTP

Configuring LDAP

Configuring fax options

Setting the automatic printing of fax reports

Allowing and restricting color faxing

Setting the fax error-correction mode

Setting silent detection on older-model fax machines

Setting the dial type

Setting the redial options

Setting up faxing for the all-in-one

Connecting the all-in-one to a phone line

Connecting an additional telephone device

Configuring the time, date, and fax header

Setting the answer mode (autoanswer)

Setting the answering ring pattern (if needed)

Installing the all-in-one software and configuring the all-in-one for operating environments

Types of connections that are supported

Setup that is required for all-in-one functionality

All-in-one software components

Installing the software for Windows computers

Installing the software for Macintosh computers

Using the Customization Utility

Uninstalling the all-in-one software

Uninstalling the software for Windows computers

Uninstalling the software for Macintosh computers (all versions)

Maintaining and troubleshooting

Gaining access to the supplies area

Maintaining the printheads

Cleaning the printheads

Cleaning the printhead contacts

Aligning the printheads

Replacing the ink cartridges

Replacing the printheads

Calibrating the color

Calibrating the linefeed

Cleaning the all-in-one

Cleaning the scanner glass, ADF lid backing, and ADF window

Cleaning the exterior

Troubleshooting tips and resources

Solving all-in-one problems

Solving copy problems

Solving problems with sending scans

Solving print problems

Solving scan problems

Solving fax problems

Solving photo (memory card) problems

Solving color problems

Solving media-handling problems

Clearing jams

Clearing jams in the all-in-one

Clearing jams in the ADF

Tips for avoiding jams

Ordering HPaccessories and supplies

Accessories

Trays

Keyboards

Dual inline memory modules (DIMMs)

Parallel cables

USB cable

Supplies

Ink cartridges

Printheads

HPmedia

Customer support and warranty

Contacting customer support

Hewlett-Packard limited warranty statement

Specifications and regulatory information

Specifications

Regulatory information

Environmental sustainability program

Reduction and elimination

Power consumption

Hazardous materials

Recycling

Material safety data sheets

End-of-life returns

Control-panel mode and setup menus

Mode menus

Reaching and using a mode menu

Copy mode menu

Scan mode menu

Photo mode menu

E-mail mode menu

Fax mode menu

Setup menus

Reaching and using a setup menu

Printing a setup menu map

PRINT REPORT menu

COPY SETUP menu

FAX SETUP menu

ADV FAX SETUP menu

SCAN SETUP menu

E-MAIL SETUP menu

PHOTO menu

PRINTER menu

NETWORK & I/O menu

ADMIN menu

MAINTENANCE menu

Control-panel messages

Control-panel message types

Control-panel messages

Printing by using PostScript emulation

Installation notes

Upgrading from an older version of Windows

Identifying different printer drivers in WindowsNT4.0

Installing the printer driver only

Current HPOfficejet users

Specific printing features and issues

Printing properties

Printing features

Index

Symbols

Numerics

HP Officejet 9100 series all-in-one User’s Guide

Copyright information Product restricted material Safety information © 2004 Copyright Hewlett-Packard Development Company, L.P. Edition 1, 3/2004 Reproduction, adaptations, or translation without prior written permission is prohibited except as allowed under copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing the derived work. RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind. These notices must be retained in any copies of any part of this documentation and/or software. Copy limitations It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. • Governmental paper or documents: This HP product contains the following material that might require special handling at end-of-life: Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. 1 2 3 4 5 6 7 8 9 Read and understand all of the instructions in the documentation that comes with the product. Use only a grounded electrical outlet when connecting this product to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician. Observe all warnings and instructions that are marked on the product. Before cleaning this product, unplug the product from the wall outlets. Do not install or use this product near water, or when you are wet. Install the product securely on a stable surface. Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged. See Maintaining and troubleshooting if the product does not operate normally. There are no user-serviceable parts inside. Contact qualified service personnel if service is required. mercury in the fluorescent lamp in the scanner (< 1.5 mg) For recycling information, contact http://www.hp.com/go/recycle, local authorities, or the Electronics Industries Alliance at http://www.eiae.org. See Environmental sustainability program for information about the HP environmental sustainability program. Trademark credits Adobe®, Adobe PostScript® 3™, and Acrobat® are trademarks of Adobe Systems Incorporated. ENERGY STAR® and the ENERGY STAR logo® are U.S. registered marks of the United States Environmental Protection Agency. HP-UX Release 10.20 and later and HP-UX Release 11.00 and later (in both 32- and 64-bit configurations) on all HP 9000 computers are Open Group UNIX 95 branded products. Microsoft®, MS-DOS®, Windows®, and Windows NT® are U.S. registered trademarks of Microsoft Corporation. Netscape and Netscape Navigator are U.S. trademarks of the Netscape Communications Corporation. PANTONE® is Pantone, Inc.'s check-standard trademark for color. Pentium® is a U.S. registered trademark of Intel Corporation. Secure Digital memory card is supported by the product. SD Logo is a trademark. TrueType™ is a U.S. trademark of Apple Computer, Inc. UNIX® is a registered trademark of the Open Group Immigration papers - Passports - - Selective service papers - Identification badges, cards, or insignias Governmental stamps: - Postage stamps - Food stamps Checks or drafts drawn on governmental agencies Paper currency, traveler’s checks, or money orders Certificates of deposit Copyrighted works

Contents 1 Getting started Additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Learning about the features and configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Understanding the all-in-one parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Printing supplies area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Back view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 2 Installing accessories Installing the auto-duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Installing the HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 HP Jetdirect print server capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Installing the internal print server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Obtaining more information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Installing memory modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Installing tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Installing the keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Turning on accessories in the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 3 Using the all-in-one Using the all-in-one modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Changing settings for the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Canceling jobs from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Using the HP photo and imaging software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Differences in the software for the HP Officejet 9100 series all-in-one . . . . . . . . . . . . 35 Opening the HP photo and imaging software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Typing numbers and text on the control-panel keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Loading the originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Loading an original in the automatic document feeder (ADF) . . . . . . . . . . . . . . . . . . . 37 Loading an original on the scanner glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Loading the print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Tips for loading the media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Loading the media in tray 1 or tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Selecting the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Choosing the print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Supported media sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Supported media types and weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Recommended HP media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Minimum margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Guidelines for storing media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Using special media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Using cards and envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Using transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Using custom-size media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Using photo paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Printing on both sides of the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Setting up speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Setting up fax numbers as speed-dial entries or groups . . . . . . . . . . . . . . . . . . . . . . . 52 ENWW Contents 3

Setting up e-mail addresses as speed-dial entries or groups . . . . . . . . . . . . . . . . . . . 53 Setting up network folders as speed-dial entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Printing and viewing a list of speed-dial entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Printing a speed-dial template for the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . 56 4 Printing Printing through the printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Setting defaults for all print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Performing duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Performing automatic duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Performing manual duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 5 Copying Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Setting defaults for all copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Restoring copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using special copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Copying more than one original onto one page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Shifting the image to increase the margin for binding . . . . . . . . . . . . . . . . . . . . . . . . . 67 Making a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Cloning several copies of an image on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Creating a mirror image of an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Using presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 6 Sending scans Sending scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Sending scans to a network folder (network connection) . . . . . . . . . . . . . . . . . . . . . . 71 Sending scans to a program on a computer (direct connection) . . . . . . . . . . . . . . . . . 72 Sending scans as e-mail attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Sending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Setting defaults for all scan jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Using optical character recognition (OCR) software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 7 Using memory cards Inserting and removing a memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Saving photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Saving photos to a network folder (network connection) . . . . . . . . . . . . . . . . . . . . . . . 79 Saving photos to a computer (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Viewing and editing image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Sending photos as e-mail attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Printing from a memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Printing a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Printing photos from the control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Printing photos by using DPOF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Using a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Filling out a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Printing photos or sending photos as e-mail attachments. . . . . . . . . . . . . . . . . . . . . . 83 4 Contents ENWW

8 Faxing Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Sending a fax from the control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Sending a fax from the computer with the HP photo and imaging software (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Sending a fax from a third-party software program . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Inserting a dial prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Monitoring the dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Scheduling a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Setting advanced options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Automatically forwarding incoming faxes to another fax number . . . . . . . . . . . . . . . . 90 Automatically archiving incoming faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Automatically reducing incoming faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Blocking and unblocking fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Receiving a fax automatically or manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Reprinting received faxes that are stored in memory . . . . . . . . . . . . . . . . . . . . . . . . . 94 Using reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Printing and viewing the fax log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Viewing a list of blocked fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 9 Managing the administrator functions Administrator functions and tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Overview of the administrator functions and tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Embedded Web server (EWS) (network connection) . . . . . . . . . . . . . . . . . . . . . . . . 100 HP Web Jetadmin software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Toolbox (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 HP Instant Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 myPrintMileage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Monitoring the all-in-one. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Monitoring the operation and status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Monitoring the media and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Monitoring use by authorized users and resetting the usage counters . . . . . . . . . . . 110 Monitoring jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Administering the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Changing the administrator PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Configuring authorized users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Configuring job-accounting options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Managing security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Setting up alerts and notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Resetting the HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Upgrading the firmware in the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Configuring system options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Setting the language and country/region . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Setting the PowerSave mode time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Setting the ring and beep volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Setting the automatic paper-type sensor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Configuring network options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Configuring the I/O timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Configuring the network parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Configuring print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Setting the print defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Configuring copy options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Allowing and restricting color copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 ENWW Contents 5

Configuring scan options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Configuring the network settings for scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Customizing the scan feature in the HP photo and imaging software (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Configuring photo (memory card) options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Allowing and restricting the photo (memory card) feature . . . . . . . . . . . . . . . . . . . . . 121 Configuring e-mail options (network connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Configuring the defaults for e-mail message format (network connection) . . . . . . . . 122 Configuring automatic blind copy (BCC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Configuring SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Configuring LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Configuring fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Setting the automatic printing of fax reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Allowing and restricting color faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Setting the fax error-correction mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Setting silent detection on older-model fax machines . . . . . . . . . . . . . . . . . . . . . . . . 125 Setting the dial type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Setting the redial options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Setting up faxing for the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Connecting the all-in-one to a phone line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Connecting an additional telephone device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Configuring the time, date, and fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Setting the answer mode (autoanswer). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Setting the answering ring pattern (if needed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Installing the all-in-one software and configuring the all-in-one for operating environments130 Types of connections that are supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Setup that is required for all-in-one functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 All-in-one software components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Installing the software for Windows computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Installing the software for Macintosh computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Using the Customization Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Uninstalling the all-in-one software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Uninstalling the software for Windows computers . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Uninstalling the software for Macintosh computers (all versions) . . . . . . . . . . . . . . . 144 10 Maintaining and troubleshooting Gaining access to the supplies area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Maintaining the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Cleaning the printheads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Cleaning the printhead contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Aligning the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Replacing the ink cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Replacing the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Calibrating the color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Calibrating the linefeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Cleaning the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Cleaning the scanner glass, ADF lid backing, and ADF window . . . . . . . . . . . . . . . . 151 Cleaning the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Troubleshooting tips and resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Solving all-in-one problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Solving copy problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Solving problems with sending scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Solving print problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Solving scan problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Solving fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 Solving photo (memory card) problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Solving color problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Solving media-handling problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183 6 Contents ENWW

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