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Contents
Introduction
Special Features
Printer Components
Front View
Inside View
Rear View
Understanding the Control Panel
On Line/Error () and Toner Save () LEDs
Cancel() button
Setting Up Your Printer
Unpacking
Selecting a Location
Installing the Toner Cartridge
Loading Paper
Changing the Paper Size in the Tray
Connecting a Printer Cable
Turning the Printer on
Printing a Demo Page
Installing Printer Software
Printer Driver Features
Installing Printer software in Windows
Using Print Materials
Choosing Paper and Other Materials
Sizes and Capacities
Guidelines for Paper and Special Materials
Selecting the Output Location
Printing to the Top Output Tray (Face down)
Printing to the Rear Output Tray (Face up)
Loading Paper
Using the Tray
Using the Manual Feeder
Printing on Envelopes
Printing on Labels
Printing on Transparencies
Printing on Card Stock or Custom-sized Materials
Printing on Preprinted Paper
Printing Tasks
Printing a Document
Canceling a Print Job
Using a Favorite Setting
Using Help
Setting Paper Properties
Using the Toner Save Mode
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)
Scaling Your Document
Fitting Your Document to a Selected Paper Size
Printing Posters
Setting Graphic Properties
Printing Watermarks
Using an existing Watermark
Creating a Watermark
Editing a Watermark
Deleting a Watermark
Printing Overlays
What is an Overlay?
Creating a New Page Overlay
Using a Page Overlay
Deleting a Page Overlay
Using Output Options
Setting Up Locally Shared Printer
Windows 98/Me
Windows 2000/XP
Maintaining Your Printer
Maintaining the Toner Cartridge
Redistributing Toner
Replacing the Toner Cartridge
Cleaning the Printer
Cleaning the Outside
Cleaning the Inside
Consumables and Replacement Parts
Solving Problems
Troubleshooting Checklist
Solving General Printing Problems
Clearing Paper Jams
In the Paper Exit Area
In the Paper Feed Area
Around the Toner Cartridge
Tips for Avoiding Paper Jams When Printing on the A5-sized Paper
Tips for Avoiding Paper Jams
Solving Print Quality Problems
Print Quality Checklist
Solving Print Quality Problems
Troubleshooting Error Messages
Common Windows Problems
Common Linux Problems
Appendix
Using Your Printer in Linux
Installing the Printer Driver
Changing the Printer Connection Method
Using the Configuration Tool
Changing LLPR Properties
Printer Specifications
Paper Specifications
Overview
Supported Sizes of Paper
Guidelines for Using Paper
Paper Specifications
Paper Output Capacity
Printer and Paper Storage Environment
Index
Phaser 3116
This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any damages, direct or indirect, arising from or related to use of this manual. © 2004 Xerox Corporation. All rights reserved. • Phaser 3116 and Xerox logo are trademarks of Xerox Corporation. • Centronics is a trademark of Centronics Data Computer Corporation. • IBM and IBM PC are trademarks of International Business Machines Corporation. • Microsoft, Windows, Windows 98, Windows Me, Windows 2000 and Windows XP are registered trademarks of Micorsoft Corporation. • All other brand or product names are trademarks of their respective companies or organizations. 1
CONTENTS Chapter 1: INTRODUCTION Special Features .................................................. 1.2 Printer Components ............................................. 1.4 Front View ..................................................... 1.4 Inside View .................................................... 1.5 Rear View ...................................................... 1.5 Understanding the Control Panel ............................ 1.6 On Line/Error and Toner Save LEDs .................. 1.6 Cancel button ................................................. 1.7 Chapter 2: SETTING UP YOUR PRINTER Unpacking .......................................................... 2.2 Selecting a Location ........................................ 2.3 Installing the Toner Cartridge ................................ 2.4 Loading Paper ..................................................... 2.6 Changing the Paper Size in the Tray .................. 2.8 Connecting a Printer Cable .................................... 2.9 Turning the Printer on ......................................... 2.10 Printing a Demo Page .......................................... 2.11 Installing Printer Software ................................... 2.12 Printer Driver Features ................................... 2.12 Installing Printer software in Windows .............. 2.13 2
Chapter 3: USING PRINT MATERIALS Choosing Paper and Other Materials ....................... 3.2 Sizes and Capacities ....................................... 3.3 Guidelines for Paper and Special Materials .......... 3.4 Selecting the Output Location ................................ 3.5 Printing to the Top Output Tray (Face down) ...... 3.5 Printing to the Rear Output Tray (Face up) ......... 3.6 Loading Paper ..................................................... 3.7 Using the Tray ................................................ 3.7 Using the Manual Feeder ................................. 3.8 Printing on Envelopes .......................................... 3.10 Printing on Labels ............................................... 3.11 Printing on Transparencies ................................... 3.12 Printing on Card Stock or Custom-sized Materials ....................................... 3.14 Printing on Preprinted Paper ................................. 3.15 Chapter 4: PRINTING TASKS Printing a Document ............................................ 4.2 Canceling a Print Job ....................................... 4.4 Using a Favorite Setting .................................. 4.5 Using Help ..................................................... 4.5 Setting Paper Properties ....................................... 4.6 Using the Toner Save Mode ................................... 4.8 Printing Multiple Pages on One Sheet of Paper (N-Up Printing) .................................................... 4.9 Scaling Your Document ....................................... 4.10 Fitting Your Document to a Selected Paper Size ...... 4.11 Printing Posters .................................................. 4.12 Setting Graphic Properties ................................... 4.13 Printing Watermarks ........................................... 4.16 Using an existing Watermark ........................... 4.16 Creating a Watermark .................................... 4.17 Editing a Watermark ...................................... 4.18 Deleting a Watermark .................................... 4.18 Printing Overlays ................................................ 4.19 What is an Overlay? ....................................... 4.19 Creating a New Page Overlay .......................... 4.19 Using a Page Overlay ..................................... 4.21 Deleting a Page Overlay ................................. 4.22 Using Output Options .......................................... 4.23 Setting Up Locally Shared Printer .......................... 4.24 Windows 98/Me ............................................. 4.24 Windows 2000/XP .......................................... 4.25 3
Chapter 5: MAINTAINING YOUR PRINTER Maintaining the Toner Cartridge ............................. 5.2 Redistributing Toner ........................................ 5.3 Replacing the Toner Cartridge .......................... 5.4 Cleaning the Printer ............................................. 5.5 Cleaning the Outside ....................................... 5.5 Cleaning the Inside ......................................... 5.5 Consumables and Replacement Parts ..................... 5.8 Chapter 6: SOLVING PROBLEMS Troubleshooting Checklist ..................................... 6.2 Solving General Printing Problems .......................... 6.3 Clearing Paper Jams ............................................. 6.7 In the Paper Exit Area ..................................... 6.7 In the Paper Feed Area .................................... 6.9 Around the Toner Cartridge ............................. 6.10 Tips for Avoiding Paper Jams When Printing on the A5-sized Paper .................................... 6.11 Tips for Avoiding Paper Jams ........................... 6.12 Solving Print Quality Problems .............................. 6.12 Print Quality Checklist .................................... 6.12 Solving Print Quality Problems ......................... 6.13 Troubleshooting Error Messages ........................... 6.18 Common Windows Problems ................................ 6.19 Common Linux Problems ..................................... 6.20 4
Chapter 7: APPENDIX Using Your Printer in Linux .................................... 7.2 Installing the Printer Driver .............................. 7.2 Changing the Printer Connection Method ............ 7.6 Using the Configuration Tool ............................ 7.8 Changing LLPR Properties ............................... 7.10 Printer Specifications ........................................... 7.12 Paper Specifications ............................................ 7.13 Overview ...................................................... 7.13 Supported Sizes of Paper ................................ 7.14 Guidelines for Using Paper .............................. 7.15 Paper Specifications ....................................... 7.16 Paper Output Capacity .................................... 7.16 Printer and Paper Storage Environment ............ 7.17 5
Important Precautions and Safety Information When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to people: 1 Read and understand all instructions. 2 Use common sense whenever operating electrical appliances. 3 Follow all warnings and instructions marked on the machine and in the literature accompanying the machine. 4 If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance. 5 Unplug the machine from the AC wall socket before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning. 6 Do not place the machine on an unstable cart, stand or table. It may fall, causing serious damage. 7 Your machine should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct. 8 Do not allow anything to rest on the power cable. Do not locate your machine where the cords will be abused by persons walking on them. 9 Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock. 10 Do not allow pets to chew on the AC power or PC interface cords. 11 Never push objects of any kind into the machine through case or cabinet openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine. 12 To reduce the risk of electric shock, do not disassemble the machine. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used. 6
13 Unplug the machine from the PC and AC wall outlet, and refer servicing to qualified service personnel under the following conditions: •When any part of the power cord, plug, or connecting cable is damaged or frayed. •If liquid has been spilled into the machine. •If the machine has been exposed to rain or water. •If the machine does not operate properly after instructions have been followed. •If the machine has been dropped, or the cabinet appears damaged. •If the machine exhibits a sudden and distinct change in performance. 14 Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation. 15 Avoid using this machine during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power for the duration of the lightning storm. 16 If you continuously print multiple pages, the surface of the output tray may become hot. Be careful not to touch the surface, and keep children away from the surface. 17 SAVE THESE INSTRUCTIONS. 7
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