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iReport User Guide 2006 Feb14th MOM iReport User Guide TOC-i

4.1 4.2 Table of Contents 1 INTRODUCTION – WHAT IS IREPORT .................................................................................................1 2 ACCESSING IREPORT ...............................................................................................................................2 3 IREPORT FUNCTIONS...............................................................................................................................3 4 NOTIFICATION PROCEDURE .................................................................................................................4 NOTIFICATION - 4 STEPS .................................................................................................................4 EXAMPLE 1 – ACCIDENT NOTIFICATION REPORTED BY EMPLOYER OF VICTIM ....................................5 Home Page.......................................................................................................................................5 Notification Submission Instruction.................................................................................................6 Step 1 - Informant Details................................................................................................................7 Step 2 – Informant’s Organisation Details.......................................................................................8 Step 3 – Incident Details ................................................................................................................10 Step 4 – Victim Details ..................................................................................................................11 Notification Summary....................................................................................................................13 Declaration.....................................................................................................................................14 Acknowledgement .........................................................................................................................15 EXAMPLE 2 – OCCUPATIONAL DISEASE REPORTED BY DOCTOR .......................................................16 Home Page.....................................................................................................................................16 Notification Submission Instruction...............................................................................................17 Step 1 - Informant Details..............................................................................................................18 Step 2 – Patient Details ..................................................................................................................19 Declaration.....................................................................................................................................21 Acknowledgement .........................................................................................................................22 4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 MOM iReport User Guide TOC-ii

1 Introduction – What is iReport The iReport system is an online system for reporting Accidents, Dangerous Occurrences and Occupational Diseases under Workplace Safety and Health (WSHA) Incident Reporting Regulations and Accidents & Occupational Diseases under the Workmen’s Compensation Act (WCA) The Employer, Occupier of premises or Doctor should use iReport to submit or report incidents to the Ministry of Manpower under the WSHA or WCA. For more information on the reporting requirements under the WSHA (Incident Reporting) regulations and WCA, please refer to the respective Guides and FAQ available at http://www.mom.gov.sg/iReport MOM iReport User Guide Page 1

2 Accessing iReport Type http://www.mom.gov.sg/iReport to access the iReport system. This will display the iReport Home Page for user to report work related incidents online. MOM iReport User Guide Page 2

3 iReport Functions Submission of Notification iReport allows users to submit notifications for Accidents, Dangerous Occurrences and Occupational diseases. Once the notification is submitted by user, MOM will process the notification. Users will not be able to retrieve the notification once it has been submitted. After submission, user can only modify Medical days leave reported earlier. For other amendments, users would have to inform MOM by faxing to 63171446 or writing in to: Occupational Safety and Health Division Ministry of Manpower 18 Havelock Road #03-02, Singapore 059764 Amendment of Draft Notification User can save the notification as Draft prior to submission; In this case, the notification will not be sent to MOM. User is allowed to retrieve the draft notification and make changes to the notification. Once notification details are complete, user can submit the notification to MOM. Only successfully submitted notification will be sent to MOM for processing. Update of No. of Days of Medical Leave for Notification submitted earlier After successful submission of notification, user can modify the number of days of medical leave reported earlier. User can use this function to retrieve notification details for modification of the days of medical leave. Notification Print and Save as PDF After successful submission, user is advised to keep a record of the notification by printing a copy or saving it as PDF. Note: User should note and record the iReport reference number (displayed at the acknowledgement page) for purposes of retrieval of draft notification, update of medical leave or communication with MOM. MOM iReport User Guide Page 3

4 Notification Procedure 4.1 Notification - 4 Steps Notification procedure consists of following 4 steps. Depending on the type of Notification selected from Home Page, the steps may vary. 1. Step 1 – Informant Details – Allows user to provide the personal particulars of Person notifying the Incident. 2. Step 2 – Informant Organisation Details – Allows user to provide Informant Organisation details such as Name, Address and contact details etc. This step will not appear for Occupational Disease Notification reported by doctor. 3. Step 3 – Incident Details – Allows user to provide Incident details such as Date, time, location, detailed description of Incident etc. This step will not appear if Occupational Disease Notification reported by doctor 4. Step 4 – Victim/Patient Details – Allows user to provide victim’s/Patient’s details. This screen will not appear if Notification type selected as Dangerous Occurrence, which did not result in death or injury of any victim. the Notification will be submitted After successful entry of above mentioned 4 steps, system will display brief summary of notification details and allow user to enter more victims arising from the same accident (if applicable). Once all the victims and notification details are entered, user can ‘Submit’ the notification for processing. Before actual submission takes place, Declaration page will appear for user to perform final confirmation; and upon acceptance, for processing. System will display Acknowledgement page with iReport Reference number for reference. Following diagram illustrates, the steps describes above: MOM iReport User Guide Page 4

4.2 Example 1 – Accident Notification Reported by Employer of Victim This section explains the scenario, where an Accident Notification case is reported by Employer of the Victim. In this scenario, Person representing an Employer of Victim will access the iReport Home page using http://mom.gov.sg/iReport. 4.2.1 Home Page To Report an Accident notification, click on ‘An Accident’ link under ‘I Want to Report’ Click Here MOM iReport User Guide Page 5

4.2.2 Notification Submission Instruction This page informs the user on the basic information required to submit a notification and for user to understand the Reporting Act before start entering Notification details. After reading, click “Next” to load ‘Step1 – Informant Details’ page MOM iReport User Guide Page 6

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